How To Setup The EPPS Network Printers

There are several network printers which EPPS faculty, staff, lecturers and teaching assistants may use. To use them, you must have a valid copy code. To install them on your computer, follow these steps:

Identify which printer you want to install. Here is a list of the available printers:

Note: Only copy/paste the IP address in bold

Next download the driver for your operating system from Ricoh:

MP 6503SP/7503SP/9003SP Downloads | Ricoh Global

On Windows, you can choose the PCL6 driver. On macOS, there should only be one available option to download, which is a PPD installer.

Jump to instructions to your operating system:

Windows 10

Extract the Drivers

Now we need to extract the drivers. First open the File Explorer:

Then go to where you downloaded the file (this assumes your Downloads folder):

Double-click on the .exe file (it should start with ‘z‘ with some numbers and letters after it) and in the window that opens, change the end of the path to match below so that it says c:\temp\ricoh and press Unzip:

You should get a confirmation that it’s successful; click OK, and then click Close:

Note: If you didn’t change the path, take note of where the files are extracted to, it will be in the same temporary folder, but with ‘z’ and numbers and letters, like the example below:


If you are installing more than one printer, you only need to download and extract the drivers once. Just repeat the steps for each from this point forward.

Add the Printer

Open the Control Panel by clicking on the Start menu (Windows icon/logo menu in lower left corner) and type “control panel” to search (no need to click on anything, just start typing and then click on the match it finds at the top):

Depending on which Control Panel view you are in, click View devices and printers under Hardware and Sound, or just go straight to Devices and Printers:

Once you are at Devices and Printers, click on Add a printer:

Next click The printer that I want isn’t listed:

Next choose Add a local printer or network printer with manual settings:

Choose Create a new port and for Type of port choose: Standard TCP/IP Port:

Type in the Hostname or IP address, the Port name will be automatically filled in. Uncheck the box that says Query the printer and automatically select the driver to use and then click Next:

NOTE – Use the IP address below that corresponds with the printer that you want to install (only copy the numbers in bold at the top of this page, see the example in the screenshot above).

On the next screen choose Have Disk…:

Now you need to browse to where you extracted the drivers:

If you used the default location, simply copy/paste the following in to the box at the bottom and press OK:


If you extracted the drivers somewhere else, you’ll need to click Browse and find the oemsetup file, for example: “c:\temp\z79059L16\disk1\oemsetup”

Next choose Ricoh from the list on the left, and RICOH MP 7503 PCL 6 from the list on the right, and click Next:

Give the printer a description/name:

Choose Do not share this printer and click Next:

Do not try to print a test page yet (it won’t work); click Finish:

Set Printing Preferences

Right-click on the printer you just installed and choose Printing Preferences:

For the GR3.706 and GR2.818 (right) printers, set your User Code by going to the Detailed Settings tab, choose Job Setup from the menu, and enter your User Code (should be 4 or 6 digits) and then press Apply/OK:

For the GR2.818 (left) printer, do not set a User Code, instead you must select the Locked Print function from the Job Type menu and then click Details:

Now enter your User ID (6-digits) and Password (4-digits) and then press OK:

Then press Apply/OK to exit the Printing Preferences.

Visit the following page to learn more about the Locked Print function and how to retrieve print jobs:

How To Setup “Locked Print” On The EPPS Network Printers | EPPS Academic Computing


To install the network printers on a Mac computer, first you need to manually download and install the drivers from Ricoh.

Once you’ve installed that, go to the Apple menu at the top left of the screen and choose System Preferences…:

Then go to Printers & Scanners:

Then click the plus (“+”) button at the bottom of the list of printers (you may not have any listed yet), and choose Add Printer or Scanner…”:

Next click the IP button at the top:

Next enter the Address of the printer you want to connect to, and choose the LPD protocol:

Note: use the IP address at the top of this page for the printer you want to install.

Next, if the correct driver is not automatically detected and selected, click Select Software…:

Find and select RICOH Aficio MP 7503 PS and press OK:

The next window asks for installed accessories, choose the following options and press OK:

That’s it. However, on a Mac, you have to enter your copy code when you print – you can’t specify it in the System Preferences. To do that can vary by application, but it will commonly look like the below screenshots. In MS Word, for example, go to the File menu and choose Print… and you will see the print dialog box. Find the drop-down menu, in this case it says Copies & Pages:

Select Job Log:

Then check Enable User Code and type your copy code in, and then press Print:

Note that you have to do this every time your print, unless you save it as a preset under the Presets drop-down menu.

Also, some applications present a compact/minimal print dialog box where the drop-down menu to get to the Job Log settings is not immediately visible. For instance, Firefox seems to use this compact view, if you see this when you try to print, click Show Details:

Then find the drop-down menu to access the Job Log options as before:

Again, if you are using the printer to the left in GR 2.818 (, you need to use the Locked Print function:

How To Setup “Locked Print” On The EPPS Network Printers | EPPS Academic Computing

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